From the Microsoft Query window toolbar, click File and select Return Data to Microsoft Office Excel.Remove “Top 10000” from the SQL statement and click OK to close the window. A new pop-up Window showing the actual SQL statement appears.You will get a pop-up window about “The query cannot be edited by the Query Wizard”, click ok.Click on the Definition Tab, and select Edit Query.Go to the Data Tab in the ribbon and click on Connection.When the excel workbook opens, Enable Editing and Enable Content.A pop-up will open asking you whether you want to open or save, select open.You can edit the columns to select the appropriate fields if you have not done so. Once the Export Data to Excel webpage opens, select Dynamic Worksheet option.Once you have done your advanced find and have the expected dataset: The best practice is to narrow down your dataset through the advanced find as much as possible and then export to Excel once you have the desired filtered output.Īnother alternate solution which seems a bit more controlled, would be to edit the query in Excel once the data has been exported out of Dynamics CRM. The above example works great but might pose a possible performance issue when users across the organization are exporting hundreds of thousands of records simultaneously. Proceed with an IIS reset.(This will drop any user’s CRM connections).Īdditionally, for those of you not comfortable with SQL, there are certain tools out there with a User Interface that will allow you to make the change without being connected to the SQL Management Studio.You will then see the current 10000 limit, which you can adjust to the desired number.
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Select OrganizationId,Name, MaxRecordsForExportToExcel from dbo.OrganizationBase Click on New Query and run the following select statement on the OrganizationBase table.Select the appropriate CRM database you want to make the change.Open SQL management Studio and connect to the appropriate sql instance.In Microsoft Dynamics CRM 4.0 and Microsoft Dynamics CRM 2011, you can change the maximum number of records by changing a database value. To default the export limit to a specific number and to make it available to the entire user community for the organization by default. The question we often ask the customer is whether the ability to export more than 10,000 records should be a global setting, which means it would apply for all the Dynamics CRM users within the organization or should it be specific to the administrators of the systems. The 10,000 records export limitation from Microsoft Dynamics CRM to Microsoft Excel is certainly a hurdle for a lot of our users and administrators.